Forms and Documents

Looking for a form? Girl Scout forms are necessary to maintain Girl Scouts of Ohio's Heartland's guidelines and standards and to help you plan safe and age-appropriate activities with your girls.

Check out the different categories below to find some of the most-used Girl Scouts of Ohio's Heartland forms along with info on why and how to use them.

Troop Leadership Forms and Manuals toggle arrow

Form	Purpose
Health History Form	Use this form to collect troop health information. Have the form available when girls attend meetings and activities. Update annually. Completed by: Parent or Guardian Returned to: Troop Volunteer
Paper Membership Form	Use these forms to register as a girl or adult member. Completed by: Parent, Guardian, or Self Returned to: Troop Volunteer or Girl Scouts of Ohio's Heartland
Online Membership Form	Use this form to register as a girl or adult member. Completed by: Parent, Guardian, or Self
Minors Photo Release	Grants GSOH permission to take and use photos of minors. Completed by: Parent or Guardian Returned to: Troop Volunteer or Event Coordinator
Accident/Incident Report (revised 2026)	Use this form when it is necessary to report an accident or an incident. This initiates an insurance claim if applicable. Completed by: Troop Volunteer Returned to: riskmanager@gsoh.org
Homeowner Agreement for Sanctioned Girl Scout Meetings	The agreement between GSOH and the homeowner for allowing meetings in a private residence. Completed by: Troop Volunteer and Homeowner Returned to: volunteer@gsoh.org
Residential Troop Meeting Request Form	The form the homeowner completes to be approved for a meeting in a private residence. Completed by: Homeowner Returned to: volunteer@gsoh.org
Yearly complete Volunteer Agreement	Completed yearly by ALL volunteers
Safety Activity Checkpoints	Safety Guidelines for Girl Scouts of the United States of America and Girl Scouts of Ohio’s Heartland approved activities.
Activity Approval Form	To obtain approval for activities indicated in the Safety Activity Checkpoints as requiring council approval. Completed by: Troop Volunteer
Internet Safety Pledge	To remind girls of the dangers of being online. Completed by: Girl Scouts
Welcome to Girl Scouts	A guide for new volunteers.

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Form	Purpose
Transportation Policy
Activity Permission Form	Provides parental permission for activities outside the meeting place and time. Completed by: Troop Volunteer Parent/guardian signs permission and Returned to: Troop Volunteer
Parade Waiver	Provides parental permission for marching in a parade. GSOH does NOT allow riding on floats of any kind. Completed by: Parent or Guardian Returned to: Troop Volunteer
Troop Travel Application – Level 3	Level 3 are overnight trips inside the state of Ohio This application is required at least 4 weeks before the trip. Completed by: Troop Volunteers Submitted to: Travel@gsoh.org (minimum of 4 weeks prior to trip)
Troop Travel Application – Level 4-5	Level 4 trip is overnight outside the state of Ohio but still in the country. Level 5 is international including cruises. Part 1: Level 4/5 Travel Application Part 1 - Due at LEAST 6 months before the trip for level 4 and 1 year for level 5. Completed by troop volunteers Submitted to: travel@gsoh.org (minimum of 6 MONTHs prior to the trip) Part 2: Troop Travel part 2 Completed by troop volunteers six weeks before the trip Part 3: Troop Travel part 3 Completed by volunteers after the trip Submitted to travel@gsoh.org
Serious Accident Procedures	Provides information for the volunteer in the event of serious accident, emergency, or fatality.
Service Unit Camporee Manual	Manual for a team of service unit volunteers to direct the process to ensure all aspects of the program, safety, finances, and scheduling are considered so the event can be successful.
Service Unit Finance Report	The report turned in annually by the service unit treasurer.

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Form

Purpose

Service Unit Camporee Manual

Manual for a team of service unit volunteers to direct the process to ensure all aspects of the program, safety, finances, and scheduling are considered so the event can be successful.

Service Unit Finance Report

The report turned in annually by the service unit treasurer.

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Form

Purpose

Troop Finance Report

Form is used to document the finances of each troop. This report is due May 10 annually.

Online Troop Finance Report form electronically.

Completed and signed by both of the bank signers.

Troop Finance Report Fillable PDF -

Filled out by bank signers and emailed or handed to a staff member.

Ledgers - upload for the online report.